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Travel Reimbursement Policy

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  • Travel Reimbursement Policy

    Hi All,
    Can anybody tell me “what is the current travel reimbursement for 2/ 4 wheeler for small private company”? Motorcycle 2.50 per KM Car 5 per KM. Does That Sound Right?

  • #2
    Hi Fatima Firdoz,
    Petrol expenses reimbursement should not be standard for all employees. Employees entitled for using 4 wheelers should get around Rs. 8/- per km and employees using 2 wheelers should get around Rs. 4/- per km.
    If employees are using their personal vehicle then they should also get fixed vehicle maintenance charges.

    Regards,
    Jenny Thomas

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    • #3
      Hi Fatima Firdoz,
      The reimbursement of mileage for the use of personal car on companies work is not calculated only on the basis of the price of petrol and the fuel consumption rate of the vehicle! It includes the amortized expenses on a/c of:
      Price of petrol 10-12 kmpl for non AC usage and 8-10 kmpl for AC ones.
      Cost of normal wear and tear/Insurance/Road tax/driver salary (if entitled). For a senior management even the EMI on the car may be included.
      The average at today’s prices and rates the reimbursement per KM would be minimum Rs 10/-per km for non AC and Rs. 12/- per km for AC.
      If you would hire a car you would be paying minimum Rs. 12/- per km for non AC(other than the usual battered Ambys/Indicas) and Rs. 15/- per km for an AC Indigo.
      Trust this information would prove to be useful and I have given the rates applicable to a metro city like Mumbai, Delhi, etc.
      Regards,
      Santosh Purohit

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      • #4
        Hi All,
        This is very helpful information. This has helped me in preparing the reimbursement policy.

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        • #5
          The mileage reimbursement allowance covers all automobile related cost including fuel, maintenance, depreciation of vehicle and any other normal foreseeable expenses as follows:-
          Car @ 8.50/- per km and
          2 wheelers 3.75 per km. T
          The price band of fuel Petrol – 60 -80 and Diesel 45-60

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          • #6
            For above expenses, are there any calculation???

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